We are seeking a Senior Administrative Assistant to provide high-level administrative support to our CEO, Engineering Management, and Manufacturing Leadership. This position requires a proactive and detail-oriented professional capable of managing a variety of administrative tasks in a fast-paced manufacturing environment. The ideal candidate will be discreet, highly organized, and able to multitask effectively, with excellent communication and follow-up skills.
Key Responsibilities
- Provide direct administrative support to the CEO, senior engineers, and production management, including calendar management, meeting coordination, and follow-up on action items.
- Draft, edit, and format internal and external communications, reports, and presentations.
- Schedule and coordinate meetings for executive leadership and engineering teams.
- Maintain and organize confidential files, records, and documentation across multiple departments.
- Assist with preparation of project tracking tools, KPIs, meeting agendas, and internal reports.
- Coordinate cross-functional communication and follow-up between departments to support ongoing engineering and production projects.
- Support daily administrative functions such as data entry, expense reporting, procurement requests, and supply inventory.
- Assist with internal process development and documentation related to operations, quality, and compliance.
- Manage sensitive and confidential information with discretion and professionalism.
Qualifications
- 5+ years of administrative experience, with at least 2 years supporting senior leadership or executives.
- Prior experience in a manufacturing, engineering, or technical environment is highly preferred.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills with the ability to handle multiple priorities.
- Proven ability to work independently, take initiative, and maintain confidentiality.
- High attention to detail and ability to meet deadlines in a dynamic environment.
- Associate or Bachelor’s degree in Business Administration or a related field is preferred.
Why Join AST?
At AST, we believe in fostering a work environment where employees can thrive both personally and professionally. We offer a competitive benefits package, including:
- Medical, Dental, and Vision Insurance
- 401(k) Savings Plan
- Company-Sponsored Life Insurance
- Short-term and Long-term Disability Coverage
- Paid Holidays
- Paid Vacation and Sick Leave
Job Type & Pay
- Job Type: Full-Time, In-Person
- Pay Range: $32.00 – $41.00 per hour (commensurate with experience)
Hours & Schedule
- Schedule: Monday – Friday (8-hour shift)
- Expected Hours: 40 hours per week
If you are a highly organized and professional Senior Administrative Assistant who thrives in a fast-paced, collaborative environment, we encourage you to apply. AST is committed to maintaining a fair and respectful workplace for all employees.